ACCEPTABLE USE POLICY (AUP)
VENTA Xploro POS
Provided by XploroTech Solutions Private Limited
Effective Date: 01 March 2026
Last Updated: 01 March 2026
Version: 1.0
This Acceptable Use Policy (“AUP”) governs the permitted and prohibited use of VENTA Xploro POS (“Software”) provided by XploroTech Solutions Private Limited (“Company”).
This Policy forms part of the Master Service Agreement (MSA).
By accessing or using the Software, the Client agrees to comply with this AUP.
1. PURPOSE OF THIS POLICY
VENTA Xploro POS is a business management software platform.
It is designed to support lawful business operations.
It is NOT designed to:
- Conceal revenue
- Evade taxes
- Suppress transactions
- Manipulate statutory reporting
- Facilitate fraudulent activity
2. PROHIBITED ACTIVITIES
The Client shall NOT use the Software to:
2.1 Tax & Financial Misconduct
- Suppress taxable sales
- Delete transactions to evade GST
- Maintain parallel unreported billing records
- Manipulate invoice timestamps for tax evasion
- Generate fake invoices
- Modify tax calculations dishonestly
- Conceal actual revenue from authorities
2.2 System Manipulation
- Access database directly without authorization
- Use scripts to alter transaction records
- Modify backend code
- Exploit APIs beyond documented usage
- Reverse engineer system workflows
- Circumvent audit logs
2.3 Fraudulent Conduct
- Commit financial fraud
- Enable employee theft
- Misuse discount features
- Override controls without authorization
- Falsify inventory reports
2.4 Illegal Content or Activities
- Store unlawful data
- Process stolen financial data
- Violate Indian laws or regulations
- Use the system for money laundering
3. STRICTLY PROHIBITED SYSTEM BEHAVIOURS
The following are explicitly forbidden:
- Attempting to disable audit trails
- Attempting to bypass access controls
- Tampering with system logs
- Attempting to manipulate transaction IDs
- Attempting to recreate deleted transaction history outside permitted workflows
4. CLIENT ACCOUNTABILITY
The Client is responsible for:
- Actions performed by its employees
- Login credentials security
- Staff role configuration
- Proper monitoring of system usage
All activity under a Company ID is attributable to the Client.
5. MONITORING & LOGGING
VENTA maintains:
- Login logs
- IP logs
- Edit history logs
- Void/discount logs
- Audit trails
The Company may monitor for:
- Suspicious activity
- Unusual deletion patterns
- Unauthorized access attempts
Such monitoring is for system integrity and compliance protection.
6. ENFORCEMENT RIGHTS
If the Company reasonably suspects violation of this AUP, it may:
- Temporarily suspend account access
- Restrict certain features
- Investigate suspicious usage
- Preserve data logs
- Terminate service
Where legally required, the Company may cooperate with lawful government or judicial authorities.
7. NO LIABILITY FOR CLIENT MISUSE
The Company shall not be liable for:
- Tax penalties
- Criminal proceedings
- Regulatory investigations
- Financial losses caused by Client misuse
- Employee fraud conducted using the Software
Illegal conduct is solely the responsibility of the Client.
8. REPORTING MISUSE
Clients or users who become aware of misuse may report it to:
[Insert Official Support Email]
9. POLICY UPDATES
The Company may update this AUP to reflect:
- Legal changes
- Security requirements
- Platform updates
Continued use after updates constitutes acceptance.
ACKNOWLEDGEMENT
By accessing VENTA Xploro POS, the Client acknowledges:
“I understand and agree that misuse of the system for tax evasion, fraud, or illegal activity is strictly prohibited.”