PRIVACY POLICY
VENTA Xploro POS
Effective Date: 01 March 2026
Last Updated: 01 March 2026
Version: 1.0
This Privacy Policy describes how XploroTech Solutions Private Limited collects, uses, and protects data in connection with VENTA Xploro POS.
1. INFORMATION WE COLLECT
We may collect:
Business Information
- Company name
- GST number
- Business address
- Contact details
Transactional Data
- Invoices
- Sales records
- Inventory data
- Payment records
Personal Data
- Customer names
- Phone numbers
- Email addresses
- Employee login data
Technical Data
- IP address
- Device type
- Browser data
- Usage logs
2. PURPOSE OF COLLECTION
Data is collected to:
- Provide Software functionality
- Generate reports
- Ensure security
- Provide support
- Maintain backups
- Comply with legal obligations
3. DATA OWNERSHIP
Client Data belongs to the Client.
System logs and technical metadata remain property of the Company.
4. LEGAL BASIS (DPDP ACT 2023)
Processing occurs based on:
- Client instructions
- Business necessity
- Legitimate operational purposes
- Legal obligations
The Client is responsible for obtaining customer consent where required.
5. DATA SECURITY
We implement:
- Encrypted HTTPS connections
- Role-based access control
- Secure infrastructure
- Logging and monitoring
However, no system is 100% secure.
Clients must:
- Protect passwords
- Restrict employee access
- Secure local devices
6. DATA SHARING
We do not sell personal data.
Data may be shared only:
- When legally required
- Under court order
- To prevent fraud
- With infrastructure providers
7. DATA RETENTION
Data may be retained:
- During active subscription
- For backups
- For legal defense
- As required by law
Deletion requests may be processed subject to legal obligations.
8. DATA BREACH RESPONSE
In case of confirmed breach affecting Client Data:
- Client will be notified within reasonable time
- Remedial measures will be undertaken
9. CROSS-BORDER TRANSFER
If data is processed outside India, appropriate safeguards will be applied.
10. YOUR RIGHTS
Clients may:
- Request access to stored data
- Request correction of inaccuracies
- Request export of data
Requests must be sent to:
xploro@xplorotech.com
11. POLICY UPDATES
We may update this Privacy Policy to reflect legal or operational changes.
Material changes may require re-acceptance.
ACKNOWLEDGEMENT
By using VENTA Xploro POS, you acknowledge this Privacy Policy.